Are you struggling with a lack of attendance or input at your chamber board meetings? It’s frustrating but what can you do?
Here are a few ideas that you may not have thought of:
8 Tips for Improving Chamber Board Meetings
If you do some research in improving meetings, you’ll likely come across suggestions like sending out an agenda ahead of time along with these we wrote in the past.
But what more can you do?
Are there any creative solutions to dealing with an inattention problem?
- Change your demographic. Stereotypically, Gen Xers hate meetings. Boomers and Millennials like face-to-face interaction. Want more people to show up? Invite less Gen Xers.
- Be clear you’re not a resume builder. List expectations of board members and reiterate them often. Create a cause and effect. If they don’t meet the expectations of the role something must happen. Then do it.
- Don’t host meetings for meeting’s sake. Is your agenda comprised of status updates? Can these be addressed in an email? Cancel the meeting.
- Use multiple forms of media. No one said a meeting must be held face-to-face. You can get creative with video calls, conference calls, a private Facebook group for updates and exchange, or even wiki pages or shared documents that allow for group feedback.
- Personalize meetings. Are you addressing issues that only affect a small portion of your chamber board? If so, make it mandatory for them and optional for others. Personalize content for your board members the way you might chamber members. That way when they’re asked to attend, they know their opinion and presence is absolutely necessary.
- Revisit the frequency. Too many meetings can be exhausting. Too few and work piles up. Optimize your meeting schedule. If once a month is too much, change it.
- Set the length and communicate it. There’s no reason every meeting must be an hour. Set the time based on needs and agenda. End on time. Do you have outstanding issues? Assign them out at the end.
- Vary the location. Board meetings that occur in the same room every time quickly turn into “bored” meetings. Switch it up outside of your conference room.
- Add something surprising to each meeting. That will give attendees something to look forward to.
Some people simply hate meetings. But if you must keep them every month (like in the case of that being noted in your by-laws), consider these creative solutions. If all else fails, bring snacks.
A must read for all Chamber Professionals...